Instead of thinking “AI can do this”, think “Should AI do this?”
Here’s a structured way to decide
1. Tasks AI Should Handle (Delegate to AI)
“Let AI do what it does best — repeat, predict, and organize.”
A. Repetitive or Rule-Based Tasks
AI thrives on structure, patterns, and repetition.
Examples:
- Data entry, formatting, and validation
- Calendar management or meeting scheduling
- Email sorting and prioritization
- Generating standard reports or summaries
- Routine code generation, boilerplate writing
💡 Tools: ChatGPT, Notion AI, Zapier, Excel Copilot, GitHub Copilot
B. Information Gathering & Analysis
AI can quickly sift through vast data and highlight patterns humans might miss.
Examples:
- Summarizing research or articles
- Market and competitive analysis
- Trend prediction or sentiment analysis
- Extracting insights from feedback or reviews
- Log or error pattern detection in software systems
💡 Tools: ChatGPT Advanced Data Analysis, Power BI Copilot, Perplexity, Feedly
C. Drafting & Brainstorming
AI is great for first drafts, not final decisions.
Examples:
- Blog outlines, social media posts, or email drafts
- Brainstorming product ideas, event themes, or marketing angles
- Writing documentation skeletons
- Creating test case templates
💡 Tip: Always humanize the tone and check for accuracy before publishing.
D. Decision Support & Recommendations
AI can’t make moral or emotional decisions — but it can support them with logic and data.
Examples:
- Recommending priorities based on workload
- Suggesting resource allocation based on performance data
- Predictive modeling for risks or outcomes
- Scenario analysis for planning
💡 Tools: ChatGPT + structured data inputs, Power Automate, Tableau AI
2. Tasks AI Should Not Handle (Keep Human-Owned)
“If it involves trust, empathy, or context — that’s human territory.”
A. People and Relationship Management
- Team feedback, coaching, performance discussions
- Negotiations, conflict resolution, mentoring
- Client relationship nurturing and stakeholder management
AI can suggest how to say something — but you must decide what and when to say it.
B. Strategic Decisions
- Setting vision, goals, and values
- Defining product direction or pricing models
- Making ethical or reputational calls
AI can analyze patterns, but strategy is a human strength that combines intuition + experience.
C. Creative Judgment and Taste
- Storytelling tone, branding direction, design style
- Selecting images, themes, or cultural messaging
- Making artistic or emotionally driven choices
AI can propose — but humans must curate.
D. Security, Confidentiality, or Compliance
- Legal approvals, policy changes, and patient data handling
- HR-sensitive or confidential discussions
- Compliance documentation (AI can draft, but must be reviewed carefully)
💡 Rule: Never input sensitive or personally identifiable data into public AI tools.
Framework to Guide You
Here’s a quick 2×2 decision grid you can use daily:
| Task Type | Repetitive | Creative/Strategic |
|---|---|---|
| Low Impact | ✅ Automate (AI does it) | ⚙️ Semi-Automate (AI assists) |
| High Impact | 👀 Review Carefully (AI supports, you decide) | 💬 Human-Led (AI can inspire, not decide) |
Key Takeaways
- AI = Assistant, not Authority.
Treat it like a smart intern who needs your review. - Delegate for efficiency, not dependency.
Free up mental bandwidth for thinking, not typing. - Keep “trust and taste” tasks human.
Culture, empathy, and judgment still can’t be automated. - Evolve your AI literacy.
The better you understand AI’s limitations, the more powerfully you’ll use it.
Example: Daily Routine with Smart Delegation
| Task | Who Should Do It | Why |
|---|---|---|
| Schedule & meeting notes | AI | Low-skill, high-time saving |
| Draft weekly report | AI + You | AI drafts, you refine insights |
| Review team performance | You | Requires empathy & context |
| Brainstorm blog titles | AI | Creative inspiration |
| Approve marketing tone | You | Brand consistency & culture |
| Analyze customer feedback | AI | Data-heavy, pattern detection |
Final Thought
“Don’t fear AI — fear becoming replaceable by someone who uses AI better.”
The future belongs to people who blend empathy + efficiency.